West Congregational Church
Church Council Meeting
July 1, 2021
Rhonda Macleod, Interim Pastor, Carolyn Stiles, Moderator, Brian Wheeler, Trustees,
Joy Potter, Diaconate, Donna Scarsilloni, Missions, Charlene Cutting, Treasurer, Pam Sheldon,
Assistant Financial Secretary
Members of the Congregation
Barbara Moulton, Christian Education,
Meeting started at 6:07pm
Quorum of 7 established.
Opening Prayer: Pastor Rhonda
Business of the Day:
Notes from 6/3/2021 approved,
Brian Wheeler made motion, and Charlene seconded, all
Clerk position vacant.
Financial Secretary position is vacant. Pam Sheldon as the assistant
Financial Secretary collects and deposits donations. The Treasurer, Charlene Cutting enters the
deposit into Power Church.
Pam stated they are
photocopying checks for the bank deposit only
while Pam was is vacation
for safety purposes
See financial statements for detail of account status.
Nothing at this time, July 1
too early to have info ready.
Question was brought up as to why we are still carrying auto insurance? We no longer have the
church van. Charlene will check into it.
The overflow room at the pantry was cleaned and reorganized last week with help
from Barbara, Ken, Joe, Terri, and me, with help from Carlos. We have plenty of food and
rearranging the shelfs will help to use the food in a better date order to prevent expired dated.
Mary Beauchine resigned from the pantry volunteers. We thanked her for all her service. We also
discussed the possibility of opening one night per week for those that depend on someone else
for a ride.
Pastor Rhonda is changing the message on the phone to let people know the hours and
also that if they can’t get here we may be able to deliver to them.
We have a new missions project that we would like the church to consider; Beaver Meadows has
a need for clothing for all children that may have a need; socks, underwear, warm pants, hats ect.
Sizes from 4/5 to 12/14. Council agrees it is a good project and we will be setting up a box in the
sanctuary in August to start collecting the clothing.
We also discussed setting up the rainbow jar to accept donations to offset the cost of mailing the
CWS school kits. (each kit is $2.00 and we mailed over 300 this year.
Our next missions meeting will be August 8
Brian says trustees met to discuss the Johnson Hall ramp and approved $2500 to
replace the damaged railing; also a broken swell on the organ needs to be repaired, the Board
voted to spend $2500 to fix this also; will check with Eileen about other problems on the organ
that need to be repaired and possible costs. There was, some discussion about the swell being a
minor issue that is easily fixed. Reminder that cleanup day is scheduled for July 10
; Brian will
be here at 8am to whenever?! All and any help appreciated; if you have tools bring them along.
Cleaning up the parking lot area also. Checking for mold is not a necessity at this time
2 new church members welcomed; continue offering inside the door as opposed to
collection plate passed around. Discussed the communion table, will leave it as is for now. Pat
Cutting is July deacon. Joy Potter is at the lake Thursday to Sunday if people need to see her,
Joy’s internet access works there.
We had a reception for 2 new members this past month; the offering will
continue to be set inside the door instead of being passed around.
The sound system components has been ordered through Manchester Music Mill for $2292.00.
Peter, of the Music Mill, will install the system, but it was suggested that at least a few people be
there to “watch” and learn about handling the system. There will be equipment for hearing
impaired also delivered that day. We discussed briefly cleaning the hearing equipment after each
use, hopefully Peter will be able to give us some ideas. Probably alcohol wipes or something of
We had a contribution toward the sound system of $5,000; a member of the congregation who
wished to remain anonymous made the donation, we will send him a thank you note from the
council. If he is okay being acknowledged publicly, we will announce it on Sunday, But a thank
you of some sort will be done.
Pastor needs Sunday August 22
off; her daughter is getting married She is also on vacation July
to the 25
we discussed who will preach?
We agreed that a hymn sing vs sermon will be
best; she will talk to Eileen. The Diaconate will make the final decision.
Boy Scout Bankruptcy: Charlene has contacted West Church’s insurance and when we receive a
written response she will forward the information to Attorney Peter Trombley who is
representing us at this time. More information will be provided at the next meeting.
Interim process: The vision team will be meeting after church on Sunday the 11
their work on identifying a vision for the church based on congregational responses to the survey
conducted in June. After the vision team finishes their work, the profile team will begin their
work. Rhonda will talk to Gordon, who is on vacation, she will contact him next week regarding
the way that the profile needs to be developed.
Facility Use form: Discussed the facility use form updated fall of 2020 and will add an update
regarding following current CDC guidelines.
Discussed process for allowing groups to use
church spaces including fees. Current process: Pat Cutting receives group requests and discusses
rules and fees with each person requesting to use the facility. Payment is by agreed upon
donation, rather than having a set fee and is based on the group’s ability to pay.
Council meetings – the council typically does not meet in July, but due to the needs of the church
it was determined that a meeting was needed. Based on current level of need, it was decided that
the meeting in August will not be held. If important matters come up that require council
attention, electronic strategies such as email or Zoom will be used to address the need based on
the level of need.
Meeting adjourned at 7:30 pm.
Respectfully Submitted, Donna Scarsilloni
NEXT MEETING: 9/2/2021 T/R HALL 6:00